What if you could transform your office into a smart workplace?
Create a workplace where technology seamlessly integrates into every aspect of the office environment, creating a smart, efficient, and highly productive space. Spica’s smart workplace solutions make this vision a reality.
Importance of a Smart Workplace
Improved Collaboration
With advanced communication and collaboration tools, employees can connect seamlessly regardless of location, fostering teamwork and innovation.
Competitive Advantage
Organisations with smart workplaces can adapt faster to market changes, attract top talent, and stay ahead of competitors by embracing innovation and agility.
Future-Proofing Your Business
Smart workplace solutions allow businesses to quickly adapt to changes in market demands and scale your business
Cost Savings
Efficient use of office space minimises the need for large real estate investments and maximises the utility of existing resources.
Did you know?
We take an integration first approach at Spica, our products can integrate with your existing tech stack. We integrate with more than 15 Hardware and Software Systems.
Empowering the Future of Work
Intelligent Space Management
- Dynamic Desk and Room Booking
A smart office booking system to reserve desks and meeting rooms, optimizing space utilisation based on real-time data.
- Occupancy Sensors
Implement sensors to monitor workspace usage, providing insights to adjust layouts and manage capacity effectively.
- Smart Insights
Showing you real-time data on availability, amenities, and environmental conditions based on IoT sensors.
Enhanced Employee Engagement
- Provide Health and Wellness Tips
Incorporate wellness tools, such as air quality monitors and provide resources, to support employee health and productivity.
- Engagement and Feedback
Get employee feedback and engagement, fostering a sense of community and continuous improvement.
Robust Security and Compliance
- Access Control Systems
Implement advanced access control systems to secure sensitive areas and ensure only authorised personnel have access.
- Visitor Management
Streamline visitor check-ins with contactless processes, pre-registration, and real-time notifications for hosts.
Say hello to a connected ecosystem
Microsoft 365
Simplify the process of scheduling meetings, booking resources, and managing your workspace—all within the familiar Microsoft 365 environment.
Microsoft Outlook Add-In
Search for available rooms, create meetings and add meeting rooms, service requests, and visitors—all directly from within your Microsoft Outlook calendar by integrating with GemEx App.
IoT Sensors
Integrate with any hardware to monitor multiple spaces from a single device and providing accurate data on occupancy, air quality, temperature and CO2 levels.
Security
Protect client privacy by anonymising room bookings.
A use case for all office occasions
Deliver Premium Services
Submit requests easily through the app, then action from the platform speeding up processes to get measurable results.
Right-size your office
Whether your downsizing or upsizing, use accurate sensor data analytics to see what you really need.
Max cleaning productivity
Providing a full audit history of cleaning team activity alongside an app for on-site teams to respond to used areas and avoid wasted time.
Legionella Risk Management
Automate your water system checks with 24/7 IoT monitoring to help prevent legionnaires’ disease and provide a safer workplace.
Secure Workplace Data
GemEx, the cloud-based workplace experience platform and feature are ISO 27001 certified and GDPR compliant.
Customers in the know
Spica’s white-label GemEx App was first implemented at M&G Investments London HQ in 2021. The app was branded to become the M&G MyWorkplace app, aimed at employees, visitors and contractors, that offers a range of features to help streamline the workplace experience; whether booking desks, lockers, showers or parking spaces or raising a request to the onsite facilities team.
“Part of the decision of going with Spica was because we knew we’d have to go through a lot of changes so we wanted a partner that was willing to work in a very agile way. “We say to Spica, ‘if you don’t see the value of [an update] challenge us’, and that we will respect that but equally, the ideas that we have help Spica’s product develop as well, so it’s a very symbiotic relationship, which is what makes it as successful as it is. It has been a bit of a revelation just watching how people use the app.”
Everything You Need To Create A Smart Workplace
Resourceful Bookings:
Utilise the Book module to discover and reserve available resources and services.
Employee Engagement:
Enables real-time engagement, ensuring they have an up-to-date and seamless workplace experience.
Collaborative Work:
Find your colleagues with ease and foster a collaborative work environment.
Access Control:
Use your mobile for seamless access to buildings, rooms, lockers and printers.
Requests:
Raise and track service requests conveniently.
Discover the Space:
Utilise indoor navigation and location-based services for a better experience.
Visitor Management:
Handle internal and external visitors efficiently.
Data Insights:
Harness the power of data-driven insights from occupancy and booking analytics.
Integration + API Engine:
The GemEx platform forms the backbone of GemEx App’s capabilities. It enables seamless connections with various systems and tech.
Food + Beverage Services:
Simplify your meal times by ordering food and drinks through the app.
Smart Digital Twin:
GemEx creates a digital replica of your offices, providing context for physical assets and behaviour data.
