Space Management for Facility Managers
In the fast-evolving world of facility management, leverage our GemEx Solution, tailored to meet the unique demands of the FM sector, ensuring your facilities are managed with precision and care.
A FM use case for all occasions
Deliver Premium Services
Submit requests easily through the app, then action from the platform speeding up processes to get measurable results.
Right-size your office
Whether your downsizing or upsizing, use accurate sensor data analytics to see what you really need.
Max cleaning productivity
Providing a full audit history of cleaning team activity alongside an app for on-site teams to respond to used areas and avoid wasted time.
Legionella Risk Management
Automate your water system checks with 24/7 IoT monitoring to help prevent legionnaires’ disease and provide a safer workplace.
Secure Workplace Data
GemEx, the cloud-based workplace experience platform and feature are ISO 27001 certified and GDPR compliant.
Navigating the Complex FM Landscape
As a facilities manager, you’re no stranger to the intricate dance of maintaining a seamless workplace. Balancing space utilisation, maintenance requests, security protocols, and employee satisfaction can feel like the world is spinning. But fear not—Spica’s GemEx solution is here to transform your FM journey.
%
of organisations rely on manual methods
%
have no system in place for daily FM operations
How GemEx can help
Real-Time Insights at Your Fingertips
Imagine having a magic wand that reveals hidden patterns in your office space. Our GemEx App does just that:
- Space Utilisation Insights
Visualise floor plans, spot underused areas, and optimise space allocation. No more guessing games—data-driven decisions are your superpower.
- Occupancy Alerts
Receive real-time alerts when certain zones get overcrowded. Prevent bottlenecks and maintain a harmonious flow.
Empowering FM Teams
Our GemEx platform eliminates the need for complicated systems or steep learning curves, offering easy admin control.
- Granular Access Control
Set rules for who can access certain areas, rooms, or equipment.
- Customise Rules
Designate resources as unbookable, set minimum and maximum booking durations, and allow for group bookings to ensure optimal usage.
- Centralised Booking Settings
Access all booking configurations from one place, enabling you to set rules and restrictions with ease.
Advanced Analytics
Harness the power of data to provide you with actionable insights that drive better decision-making and improve workplace efficiency.
- Real-Time Data Monitoring
Monitor occupancy, resource usage, and environmental conditions at a glance.
- Predictive Analytics
Leverage predictive analytics to anticipate trends and proactively address potential issues.
- Detailed Reporting
Generate comprehensive reports that provide deep insights into every aspect of your facility.
Transform Your Building
Before GemEx
- Is your facility management team grappling with inefficiencies, outdated processes, and frustrated occupants?
- Is your desk overflowing with sticky notes, and your inbox full of unanswered emails?
- Are occupants complaining about broken coffee machines, flickering lights, and uncomfortable workstations?
GemEx can help you ransform chaos into order, promising to optimise space utilisation and enhance occupant satisfaction.
After GemEx
Space Management
Using GemEx, you analysed floor plans leading to moving teams closer to windows, creating collaborative zones.
On The Go Mobile App
Easy Requests Submission
Employees reported issues—all from their phones. The coffee machine? Fixed within hours. Lights? No more flickering.
Customers in the know
Clients, such as EY, take our platform and white-label app, apply their branding and choose the modules they want to have employees return to office. Since the first UK trial in 2019 our software has also been rolled out to EY sites around the globe including America, Australia, India, Japan and more.
