Workplace Booking System
Smart Booking, Smarter Workplace
Free up your desks, workspaces, parking spots, and more, so you can focus on achieving your business goals hassle-free.
Hack your work day
Desks
Secure your ideal desk with just a few clicks, ready for a productive day ahead.
Meeting Rooms
Find and book the perfect meeting room, equipped with all the tools you need.
Parking Spaces
Reserve a parking spot in advance to ensure a hassle-free arrival.
Lockers
Keep your belongings secure by booking a locker.
Add amenities to your room booking
Opt for additional services like AV equipment, refreshments, and more for a top-tier meeting experience.
- Catering
- Room Set-Up
- Equipment
- Porterage
Key features
Hot Desking
Give people the ability to book any available desk in a few clicks.
Team Bookings
Share your location with colleagues to book desks together.
Visitor Booking
Book desks and other resources for visitors using your office.
Neighbourhoods
Assign areas to specific departments to optimise collaboration.
Floorplans
Find and book desks from our clear interactive maps.
Book on Behalf
Admins and assistants can book on behalf of other team members.
Busyness
Tracks real-time office activity levels for
informed decision-making.
Priority Bookings
Allow certain teams first access to booking with booking rules.
Behind the scenes
Booking admins have full control over reservations through our admin platform.
Booking Approvals
- Admins are able to define which resources require approval. App users are then able to request these resources that the admins can view and approve or reject to ensure the optimal allocation of key meeting rooms/resources in an office space.
Blocking out a Room
- By granting adminis the ability to temporarily disable resources scheduled for maintenance, organisations can optimise space allocation. This proactive measure prevents employees from booking unavailable resources, leading to more efficient resource utilisation.
Booking Services
- Simplify your operations with a single platform that allows admins to manage all bookable services—from catering and equipment to meeting spaces and beyond.
Booking Manager
- Take control of your workspace with Booking Manager. Easily schedule meeting rooms and spaces, prevent double bookings, and ensure your resources are always optimised for maximum efficiency.
Outlook Add-In
- With just a few clicks, search for available meeting rooms, make bookings, and manage services – all directly from your Outlook interface.
Booking Analytics
- Gain insights by combining booking and occupancy data, identifying between booked occupancy and unreserved usage.
Access anywhere, anytime
Mobile App
- Book on-the-go
- See real-time availability
- Available on ios and android
Web App
- Easy resource control
- Manage all in one place
- Web version of our GemEx App
Room Panels
- Book and streamline scheduling
- View live status updates
- GemEx panels software
Make hybrid working easy for everyone
Service Requests →
Raise building and facilities service requests. Integrate into existing Helpdesk solutions. View nearby requests and monitor the status of raised requests.
Meeting Rooms →
Give your team an easy way to book meeting rooms, breakout areas and collaboration spaces to support the way they work and free up unused spaces.
Desks →
Empower your team by easily reserving desks based on preferences. Optimise office space utilisation and ensure availability for all team members with our efficient desk booking solution.
Customisable Booking Options →
Additionally, our Book Module offers customisation options, allowing companies to integrate and book other assets as needed, ensuring a tailored solution to meet specific organisational requirements.
Car Park Spaces →
Minimise congestion in your company’s parking facilities and simplify commuting logistics by enabling employees to reserve parking spots in advance, ensuring a smooth and organised parking experience.
Lockers →
Offer secure storage solutions by letting employees reserve lockers for personal items, enhancing workplace convenience and security through designated locker bookings.
