GemEx Plans & Pricing
Subscribe to GemEx with our annual Software-as-a-Service plans. Additional one-off fees for initial set up & custom projects are applicable. For bespoke pricing request a quote.
Core
Per Month | Billed Annually
£1.50/per user
- Management platform
- Employee App
- White-label Branding
- Unlimited admin users
- Grid View for Booking Managers
- Standard analytics
- Dedicated account manager
- Single-sign on authentication
- Mobile & Desktop views
- IoS & Android app versions available
- Desk, Meeting Room, Car Space Booking
- Colleague finder
- Interactive floorplans
Pro
Per Month | Billed Annually
£2.00/per user
- All Core Features +
- Cloud CMS for dynamic publishing for Events, News and FAQ modules
- Cloud CMS asset upload for images, videos & PDF’s
- Booking Services Management
- Visitor management
- Food & beverage content
- Employee Feedback
- FM Service Requests
- Kiosk & Meeting Room Panel views
Optional Extras
Per Month | Billed Annually
POA
- Core or Pro Features +
- IoT Occupancy monitoring
- IoT IAQ monitoring
- IoT Enhanced Workplace Analytics
- Real Time colleague finder
- IPS Sensor Integration for real-time digital way-finding
- Digital Access
- Data Warehouses Integrations e.g. Power BI & Tableau
- Food & beverage content & service integration
- Custom Integrations
- Custom Support Hours
Smart Cleaning
Billed Annually
POA
- Cleaning team app
- Configurable alerts
- Scheduled tasks
- Analytics & Reports
- Occupancy IOT Integration
Healthy Water
Billed Annually
POA
- Legionella Risk Detection
- 24/7 Water System Monitoring
- Configurable alerts
- Analytics & Reports
- Logbook Integrations
Working it for the best workplace leaders
Features List
Set up and onboarding
| Features | Core | Pro | Optional Extras |
|---|---|---|---|
| Mobile app (iOS & Android) | Included | Included | |
| Web app | Included | Included | |
| Custom branding | Included | Included | |
| Single sign on | Included | Included | |
| Unlimited administrators | Included | Included | |
| Unlimited data export | Included | Included | |
| Dedicated customer onboarding rep | Included | Included | |
| Online training | Included | Included | |
| Dedicated account manager | Included | Included | |
| Standard support hours | Included | Included | |
| Onsite training | Not Included | Not Included | Included |
| Custom support hours | Not Included | Not Included | Included |
Book
| Module App Features | Core | Pro | Optional Extras |
|---|---|---|---|
| Unlimited asset booking (desks, meeting rooms, car spaces, smart lockers & more) | Included | Included | |
| Automated check-in & auto-release with notifications | Included | Included | |
| Interactive floorplans | Included | Included | |
| Colleague booking & finder | Included | Included | |
| Recurring, linked & group bookings | Included | Included | |
| ‘Close to’ colleague, team, hub | Included | Included | |
| Save booking preferences | Included | Included | |
| Unlimited service booking (events, classes & more) | Not Included | Included | |
| Meeting food & beverage ordering | Not Included | Included | |
| Room set up & tear down requests | Not Included | Included | |
| External visit creation & notification | Not Included | Included | |
| Real-time environmental & occupancy booking filters (IoT Required) | Not Included | Not Included | Included |
| Digital way-finding to booked resources & colleagues (IPS Required) | Not Included | Not Included | Included |
| Module Platform Features | |||
| Configurable booking settings & rules | Included | Included | |
| Grid view for booking managers | Included | Included | |
| Configurable workspaces, zones & neighbourhoods | Included | Included | |
| Standard analytics & reports | Included | Included | |
| Export data as CSV, XLSX or PDF | Included | Included | |
| Floor map editing | Included | Included | |
| Restricted calendars for high security users | Not Included | Included | |
| Meeting room panel software | Not Included | Included | |
| Bi-directional Outlook add-in | Not Included | Included | |
| Booking Services management | Not Included | Included | |
| Automated or approval needed bookings | Not Included | Included | |
| Advanced analytics, reporting & insights | Not Included | Included | |
Find
| Module Features | Core | Pro | Optional Extras |
|---|---|---|---|
| Interactive floor maps with points of interest | Included | Included | |
| Location finder on floor map | Included | Included | |
| Contextual info for points of interest (text, images & video) | Not Included | Included | |
| Real-time wayfinding to point of interest | Not Included | Not Included | Included |
| Real-time wayfinding to colleague | Not Included | Not Included | Included |
My Feeds
| Module Features | Core | Pro | Optional Extras |
|---|---|---|---|
| Home screen notifications for upcoming workday | Included | Included | |
| Notifications filter | Included | Included |
Support (Requests)
| Module App Features | Core | Pro | Optional Extras |
|---|---|---|---|
| Raise a request in real time | Included | ||
| Drop pin location request | Included | ||
| Request photo submission | Included | ||
| Colleague booking & finder | Included | ||
| Select request categorisation | Included | ||
| Module Platform Features | |||
| Management of requests raised | Included | ||
| Settings for SLA’s & cost centres | Included | ||
| Track status of requests | Included | ||
| Audit history of requests | Included | ||
| Customisable analytics & reports | Included | ||
| Integrations with existing FM ticketing tool | Included | ||
Employee Engagement
| Module App Features | Core | Pro | Optional Extras |
|---|---|---|---|
| View news, building info, health & safety info, service info & more | Included | ||
| Feedback surveys | Included | ||
| FAQs | Included | ||
| Module Platform Features | |||
| Create, organise & manage dynamic content | Included | ||
| Create dynamic feedback surveys | Included | ||
| FAQ publication | Included | ||
| Publish links, articles, PDFs, imagery & videos | Included | ||
| Publish content across estate portfolio | Included | ||
| Publish content based on date ranges | Included | ||
| Multilingual content creation & localisation | Included | ||
| AI analysis | Included | ||
Visits
| Module App Features | Core | Pro | Optional Extras |
|---|---|---|---|
| Create internal & external visits | Included | ||
| Provision of visit details | Included | ||
| Real-time notifications of visitor status | Included | ||
| Module Platform Features | |||
| Admin view to register, track & manage visitors | Included | ||
| Audit history of visitor status | Included | ||
| Customisable visit analytics & reports | Included | ||
Digital Access
| Module Features | Core | Pro | Optional Extras |
|---|---|---|---|
| Digital building access | Included | ||
| Smart locker access | Included | ||
| Printer access | Included |
App User Analytics
| Module Features | Core | Pro | Optional Extras |
|---|---|---|---|
| Device analytics | Included | ||
| Module usage analytics | Included | ||
| Geography analytics | Included |
IoT, IPS & Integrations
| IoT | Core | Pro | Optional Extras |
|---|---|---|---|
| Occupancy monitoring | Included | ||
| Indoor environmental monitoring (Temperature & Humidity) | Included | ||
| IAQ (Temperature, Humidity, CO2 & TVOC) | Included | ||
| Advanced analytics & reporting | Included | ||
| IPS – Indoor Navigation | |||
| Real-time indoor navigation | Included | ||
| Real-time colleague finder | Included | ||
| Enterprise Integrations | |||
| Bespoke integration into existing workplace systems (FM Ticketing, Access Control, etc) | Included | ||
FAQs
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Do you sell kiosk hardware?
Spica do not provide Kiosk hardware, our software is suitable for most up to date hardware. Contact our team to discuss your model compatibility.
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Do you offer a free trial?
We can provide a free trial dependent on circumstances and availability. To apply for a free trial visit www.spicatech.co.uk/free-trial
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Can I add new modules & services at any time?
Yes, as GemEx is a SaaS product, your subscription allows you to add to your plan at any time and benefit from continuous improvements.
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Can I integrate with 3rd party tools or software?
Yes, GemEx is integration agnostic. See some of our common integrations here.
